When a mailbox is stored on the server, you can grant access to
individual folders in the mailbox. Granting access in this way allows
users to add the mailbox to their mail profiles and work with the
folder. Users can perform tasks only for which you’ve granted
permission.
To grant access to folders individually, follow these steps:
1.
Right-click the folder for which you want to grant access, and then
select Change Sharing Permissions. This displays the Permissions tab.
2.
The Name and Permission Level lists display account names and their
permissions on the folder. Two special names might be listed:

  • Default Provides default permissions for all users.
  • Anonymous Provides permissions for anonymous users, such as those who anonymously access a published public folder through the Web.

3. If you want to grant users permission that differs from the default permission, click Add.
4.
In the Add Users dialog box, double-click the name of a user who needs
access to the mailbox. Click Add to put the name in the Add Users list.
Repeat this step as necessary for other users, and click OK when
finished.
5. In the Name and Role lists, select one
or more users whose permissions you want to modify. Afterward, use the
Roles list to assign permissions or select individual permission items.
The roles are defined as follows:

  • Owner
    Grants all permissions in the folder. Users with this role can create,
    read, modify, and delete all items in the folder. They can create
    subfolders and change permissions on folders as well.
  • Publishing Editor
    Grants permission to create, read, modify, and delete all items in the
    folder. Users with this role can create subfolders as well.
  • Editor Grants permission to create, read, modify, and delete all items in the folder.
  • Publishing Author
    Grants permission to create and read items in the folder, to modify and
    delete items the user created, and to create subfolders.
  • Author Grants permission to create and read items in the folder and to modify and delete items the user created.
  • Nonediting Author Grants permission to create and read items in the folder.
  • Reviewer Grants read-only permission.
  • Contributor Grants permission to create items but not to view the contents of the folder.
  • None Grants no permission in the folder.

6. When you’re finished granting permissions, click OK.

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