Tag Archive: Outlook



That VP has been hounding you for his new laptop. You know he’s moving from Outlook 2003 or 2007. PST files are easy to locate and move. How about “Autocomplete” or “Type ahead” data when entering in the To: and other addressing fields?

This is usually where some support people forget to go the extra mile and make a transition like this a seamless process to the end-user. It’ IS a customer. Just an Internal customer. Why skimp now. Do it right, do it well, look like an IT superstar. When I was in my support days the best compliment a user could give me was…

“Oh, that’s it? I just use it like I did before? That was easier than I thought.”

Everyone’s favorite Exchange MVP Jeff Guillet from sunny California aids us in the step with a “Solarz approved and fully awesome” blog post on Transferring Auto-Completion information to Outlook 2010

Here is just a teaser – hit his blog for all the info!

All versions of Outlook since Outlook 2003 have had a feature called Auto-Complete.  Auto-Completion "remembers" recipient names and email addresses that you have used before and offers to complete the email address as you type characters.  This works within Outlook and OWA 2010.

In Outlook 2003-2007, the Auto-Completion (aka NickName) data is stored in a hidden N2K file.  This file is located in the following path:

Make sure you follow him on twitter for his fun musing and great Exchange info! @Expta

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Microsoft research figured out a way just to do this by modifying a few attributes of mail messages as they are being sent stopping people from doing just that!

No reply to all download

The primary function is to add a couple of buttons to the Outlook ribbon to prevent people from doing a reply-all to your message, or forwarding it (using a facility built into Outlook & Exchange which is really lightweight compared to using IRM machinery, but which is not exposed in the existing UI). However, it also includes a check for email goofs such as omitting attachments or subject lines.

This works with both Outlook 2007 and Outlook 2010, as long as you’re using an Exchange account.

Add-in buttons

When you install this thing, you’ll see a couple of extra buttons at the end of the ribbon: No Reply All and No Forward. As the names suggest, clicking on these will prevent recipients of your emails from performing those two actions; clicking again toggles the relevant option off again.

I ran into this info on the awesome MS tracker site..

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